PDC2020 camera ready submissions Vol 1 and Vol 2

PDC2020 camera ready submissions Vol 1 and Vol 2

PDC2020 Instructions to prepare your camera ready version:

The PDC simplified template CAN NO LONGER BE USED.

Please note that the ACM template and macro are complex and require time and patience to work with, do not leave this for the last moment. You must convert your accepted PDC paper following ACM guides, if you do not provide the file -in the right format- your paper/contribution will not be published in the proceedings (nor it will be available in the ACM digital library).

Here we provide guidelines based on ACM instructions, but perhaps with more detail, considering the fact that our review process started with a different template (sorry for the trouble!) and the ACM sometimes are more generic:

1) Please note that the new master ACM template you will need to download has only one column  while formating (however the final PDF you get at the end of the whole process will have again two columns, you wont see this in real time). This means that while transitioning to this new template it will be more useful to look at word count limit (not page limit). As guidance when converting, keep in mind the following word-count limits for your contribution:

  • Full papers (aprox) 8500 words (plus references) with an estimated number of figures of 3-5,  if you have less images you might afford more words .
  • Exploratory papers  (aprox) 4500 -5000 words (plus references),  with an estimated number of figures of 3-5, if you have less images you might afford a bitmore words.
  • Workshops  (aprox) 3000 with references, with an estimated number of figures of 1-3

If your reviewed accepted paper was well with in limits with the old simplified PDC template, it is most likely going to be ok. If you where having trouble to fit in the 10 page  or 4 page limit with that template you definitively need to adjust your text and keep an eye on the word count.

2) Keep an eye on email from ACM. ACM has an automated rights management collection system for ACM published proceedings.  Accepted authors will be sent instructions to fill ACM eRights management form. It is very important that you clear the rights very soon after you receive the email!

NOTE: As rights management emails are sent from an automated system, there is a chance that emails sent will end up in SPAM folders. Please make sure to set email SPAM settings to allow emails from «rightsreview@acm.org»

PDC strongly recommends authors to choose the “License” option, which allows  authors to retain copyright of their work. Open Access is of course a good option but authors must cover that extra fee themselves.

3) Download the final ACM Master Article Template – Microsoft Word from the ACM site.

NOTE: FIRST you need to convert your 2 column submitted paper into this simplified acm_submission_template  (only one column) AND THEN attach the macros and styles of the master ACM template. Unfortunately the macros do not work in other word processing software than Ms Word.

ACM provides a Video for how to add the default styles in Word. We STRONGLY recomend you look at it FIRST: https://www.youtube.com/watch?time_continue=46&v=sUGEoPaXRKQ&feature=emb_title

Please choose the correct master template version based on your platform:

MAC2011 https://portalparts.acm.org/hippo/enhanced_word_templates/MAC_2011/mac_2011.zip 

MAC2016 https://portalparts.acm.org/hippo/enhanced_word_templates/MAC_2016/mac_2016.zip   

Windows https://portalparts.acm.org/hippo/enhanced_word_templates/Windows/windows.zip and save the .zip file to your local machine.

Open the zip file and save the template file to your machine.

Follow these instructions: https://www.acm.org/binaries/content/assets/publications/taps/acm_master_article_template_instructions.pdf  to attach the ACM Article macro template styles (do not use your double column paper anymore!)

4) Add the right ACM Classification Scheme for indexing your paper (ACM CCS 2012). ACM provides an indexing support tool to help you find the right terms. Once you have selected the  terms that best describe your contribution, the tool provides you the CCS text to add in the body of the document (under CSS Concepts).

We suggest you can use these ones:

  • Human-centered computing
  • ~Interaction design
  • ~Interaction design process and methods
  • ~Participatory design

The indexing tools also provides you the XML code to add to the «properties» of your Word document.

NOTE: In Microsoft Word you must insert the XML code into your word document’s properties.

In MAC : From Word’s main menu, click on “File”, then click on «Properties», go to the «Summary» tab and put the code in the «comments» section. (It took us a while to figure this one out!).

In WINDOWS: From Word’s main menu, click on “File”, then the “Info” tab on the left side panel, then click Properties and select Show Document Panel >  Click within the “Tags” metadata field and paste the XML data. > Paste the data into the “Comments” metadata field as well.

5) Validate your document (see video). Once the validation process with the ACM macro templates is finished, a message will be displayed indicating that the manuscript validation process has been completed successfully or it will indicate if it has errors. You must fix the errors indicated. When the validation is completed successfully, you are ready to submit your camera ready version file set.

Note: The ACM rights text and bibliographic strip are added directly by the TAPS system when uploading  your source files (if using the word template, Latex templates work differently).

6) In the new ACM workflow authors upload themselves  directly to The ACM Publishing System (TAPS). Authors will receive an email notification from ACM with instructions to upload their Camera Ready (finalized) source file set directly to The ACM Publishing System (TAPS). The email is usually sent some 24-48 hours after submitting the eRights form to ACM.

NOTE: When you receive ACM email with the TAPS platform login data, you must create three folders and then compress them into the same .zip: pdf (empty), Source (File word), Supplements (in this folder you can add images).

Download these instructions: https://www.acm.org/binaries/content/assets/publications/taps/acm_taps.pdf for  information on how to use TAPS.

TAPS will process your paper and auto-generate proofs of your article for your review (The PDF will have now 2 columns!).

Video for TAPS https://www.youtube.com/watch?time_continue=185&v=dSYINtsB0bY&feature=emb_title

7) You are done! Register to the conference.

 

NOTE:

ACM official instruction pages contain more details and useful guidance for accesibility, check them: https://www.acm.org/publications/taps/word-template-workflow

LATEX users, please check for templates here: https://www.acm.org/publications/taps/word-template-workflow)

Again, we can not reiterate this enough: It is a bit complex process, so take time and study the process! Thanks for helping us prepare a wonderful conference.

Troubleshooting / Problems?

Write to publications@pdc2020.org we can help with general questions and provide some guidance,

If you are experiencing problems with the template, it is best to ask ACM technical support via the email: acmtexsupport@aptaracorp.com

ICPS

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